A simple approval system
- Batch: send a week or a month at once, grouped by date.
- Show it as it will look: the grid, the caption and the date together. A live grid in the client’s page beats screenshots.
- One deadline, one channel: “comments on the page by Wednesday 2pm”.
- Track status per post, and schedule only what is approved.
Clients approve faster when they can see the feed, not a list of files.
See also showing clients their feed before posting and sharing a content plan with a client.
Questions that follow
How do I get clients to approve social media posts faster?
Send posts in one batch with a clear deadline, make each post easy to judge (the image, caption, platform and date together), and keep feedback in one place. Showing the month as the client’s real feed helps most: with Ninecast the client sees a live Instagram grid of the planned posts in the page you already share.
How do I keep track of client feedback on social media posts?
Keep it on the post itself. A status column (draft, in review, changes, approved, scheduled) plus comments on each row in Notion or Airtable means nothing lives in a chat thread. One tracker per client, the same columns for all.
What should I do when a client does not reply in time?
Agree beforehand what happens: a post that is not approved by the deadline moves to the next slot rather than going out unseen. Silence should never count as approval.
How many revision rounds should I offer?
One consolidated round for routine content is a good default, from one named decision-maker. More rounds belong in a higher package.
Does Ninecast stop unapproved posts from publishing?
Not by approval status. Each client’s planner has its own Auto-post switch, and only rows with a date publish, so keep unapproved posts undated or keep Auto-post off until the batch is signed off.
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